How to verify a menu imported from a photo or PDF
Systematically check product names, prices, categories, and options after importing a menu photo or PDF. Verify the draft before preparing it for publication.
Photo and PDF imports can reduce the work of typing out a long menu. Even so, the resulting draft needs to be compared with the business’s actual menu. Side-by-side prices, small footnotes, or product names that wrap onto another line can be matched incorrectly. A good verification process defines which fields to check and in what order, instead of simply rereading everything at random.
Contents
Prepare the source file before starting the import
If using a photo, make sure the entire page is in the frame, the text is readable, and the price column is visible. Glare or a crease may cover individual lines. If there are several pages, make their order clear. Mixing old and new pages from the same menu creates a content error regardless of the import tool.
Check that a PDF is current as well. If it includes dishes the kitchen no longer prepares or prices that were later changed by hand, establish the correct list accepted by the business. Recording the source file’s date and scope makes it easier to determine whether a difference found later is an import error or a change to the source.
Compare the product inventory in the first pass
On the first read, check that all categories and products are present instead of concentrating on the style of the descriptions. Has a heading in the source been interpreted as a product? Have two lines become one item? Were drinks at the bottom of a page skipped? Mark missing and extra entries and correct the structure of the list first.
Comparing the source and draft category by category is more manageable than scanning a long list from beginning to end. Mark each category as checked when complete. If the same product appears repeatedly in different sizes, do not immediately treat those entries as duplicates; learn how the business serves it before deciding whether to combine them or display them separately.
Use the second pass to match prices and portions
Reading a number correctly does not mean it has been attached to the right product. Review neighboring lines together, especially in menus with two price columns, different portions, or extra-ingredient charges. Customers should not have to guess the relationship between a price and a size; give small and large options clear names.
| What appears in the source | Verification question |
|---|---|
| Two prices side by side | Which size or portion belongs to each price? |
| A footnote at the end of a line | Does it explain just this product or the whole category? |
| A list of extra ingredients | Has it been mixed into the base product’s ingredients? |
| A decimal or currency symbol | Does the amount match the business’s current list? |
Verify descriptions with information from the kitchen
Do not add new ingredients to a product when editing imported text. Completing an unreadable word from recipes for similar dishes may contradict what the business actually serves. Ask the relevant team member about details that affect the customer’s decision, such as the cooking method, sauce, and accompaniments.
Guesswork is particularly inappropriate for information relating to dietary preferences or allergens. If a statement is absent from the source, do not interpret its absence as a definite product attribute. Put the unclear field on the checklist and avoid publishing a strong claim until it has been verified. This applies both to human editing and to checks after an automated import.
Give final approval in the customer view
Treat a menu imported into Orvunai as an initial draft and complete the necessary edits. Then check long product names, category order, and prices in the phone view. You do not have to copy the source layout exactly; as long as the content stays accurate, you can create a hierarchy that is easier to understand on a mobile screen.
If possible, have an employee other than the first reviewer read through the menu again using a sample customer task. The person responsible for publication should approve it with visibility into the final changes and any unanswered questions. Opening the menu through the actual QR link after publication is the final step in confirming that customers receive the correct draft.
Explore the relevant Orvunai product guide to put these steps into practice with your own menu.
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